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Granicus Insights

Using the Admin Menu

The Admin Menu on your site is the main tool for navigating data and content management. Get familiar with the Admin Menu as a first step to mastering your GovDelivery Open Data site.

The Admin Menu. 

 

 

When you're logged onto the site, you'll see a black navigation bar at the top of the page. This is the Admin Menu. As a Site Manager, this menu looks different for you than other roles on the site. Editors and Content Creators have fewer options because they have fewer permissions on the site. 

Use the Admin Menu as your anchor on your Granicus Open Data site. Everything you can do on the site is accessed through the Admin Menu, and you'll spend much of your time there. 

Admin Menu items and what they do. 

 

 

Add Content. 

Add Content is shortcuts menu item for creating new content. Click on Add Content to go to a page of available content types to create or simply choose from the drop-down menu. As a Site Manager, you have permissions to create all the content types possible including Groups, Dashboards, and Visualizations. 

 

 

Content. Click on the Content menu item to access all the content that exists on the site. As the Site Manager, you have access to create all the content types possible as well as edit, unpublish, and delete all existing content regardless of who the author is. You can create new content from this page as well as manage all the existing content and files on your Granicus Open Data site from here. Files include things like images, videos, font files for icons, other graphics, etc. 

In smaller organizations, Site Managers may both be writing and editing their own content to then directly publish the content to the live site. Larger organizations may have people in other roles like Editors and Content Creators to help with handling a large mass of content on the site. Depending on the scale of your organization and volume of content, you may spend more or less time directly handling content. 

 

 

In any scenario, as a Site Manager you can use this page to look at the content on the site to see who created a particular piece of content, when it was last updated, its status (published or unpublished) and take action on existing content. You can handle individual pieces of content, but you can also perform "bulk actions". This is a particularly useful function especially when dealing with a high volume of content. From this page you can take the same action on several different pieces of content by simply checking the boxes on the left, selecting an update option and clicking the Update button.

In the example below, the Site Manager is selecting a few pieces of content to perform a single action on. The Site Manager is able to unpublish 3 pieces of content at the same time by using bulk actions. While the example is simple, this function becomes very helpful on site that contain thousands of pieces of content. 

 

 

Visualizations. As a Site Manager, you have access to create visualizations on Granicus Open Data. This type of content is unique to Site Managers and Editors, and as a Site Manager you have access to manage all content regardless of the author. Typically, you'll use Granicus Open Data Charts. Charts are a powerful tool for taking data and making it meaningful to the average site visitor who may have little to no experience with data and analysis. Click on the Visualizations menu item to access all the existing visualization content in your Granicus Open Data site, make edits, delete or create new visual content.  

 

 

 

 

People. From the People menu item, you can create new users, manage existing accounts, and get a comprehensive view of all the users on the site.

 

 

The People main page gives you all the information about the users on your Granicus Open Data site including the username and role as well as the length of the account and when the user last accessed their account. This high-level view is especially helpful for managing a large number of accounts and performing "bulk actions".

Sort the order of info columns by clicking the title link. In other words you can sort A-Z by clicking the Username title link You can use filters and combinations of filters to search for users with specific roles, permissions, and status.  

Make bulk actions to users by selecting the checkboxes on the the far left of the page, choosing an action from the Update options menu and clicking the Update button. 

 

 

Site Configuration. These options let you manage general settings of certain features on your Granicus Open Data site like how user accounts are set up, search options, which fonts are applied to the text on the site and more. These settings determine how lower-access users interact with the site and give you flexibility to change the default behavior. 

You can Click on the Site Configuration menu item to see all the configuration options. 

 

Caches. 

From the Admin Menu you can access caches to flush directly from the drop-down menu items. 

More actions (home icon). On the Admin Menu, you can click on the Home icon any time to return to the Home page of your Granicus Open Data site. Additionally, if you hover over the home icon, you'll see two options.

 

 

  • Flush all caches. Flush all caches is a drop-down menu item that allows you to delete stored information on Granicus Open Data. Caches are helpful in storing information on the site that was recently used or likely to be used again in the near future. Granicus Open Data has a number of caches that are specialized to capture certain information in different places on the site. While caches are useful for keeping information easily accessible, they can significantly slow down computer speed as the caches accumulate more information. By flushing a cache, you delete the stored information and increase computer speed. Click on the main menu item to simply flush all the caches possible, or hover over the arrow to see all the individual options. 

 

 

Note: By clicking any of the options to flush caches, you will not be taken to a landing page as with other menu items. Clicking on these menu items directly performs the task, and you'll get a confirmation message like in the image below. 

 

 

  • Drupal.org issue queues. For Drupal-savvy users, the home icon also has Drupal.org menu items. Clicking directly on Drupal.org will take you the main Drupal website that contains extensive documentation on Drupal features, modules, functions and more. You can also hover over the menu item to see a list of queues. These queues are a place to report and see already-reported issues that you may encounter on your Granicus Open Data site. Some of the queues are specific to Granicus Open Data and others are for general Drupal features. These queues are a good resource for troubleshooting issues and reporting problems so that they can be fixed if you're familiar with Drupal. 

 

Next up

Learn more about data and content on your DKAN site. 

Appearance

  • Changing front page content
  • Using the In-place Editor
  • Choose your fonts

 

Site Manager Playbook

 

Account access and setup   |   Appearance   |   Data and Content   |   People   |   Structure   |   Using the Admin Menu